Job Description
Chipton-Ross is seeking an Office Coordinator for a contract opportunity in New York, NY.
BASIC QUALIFICATIONS (REQUIRED SKILLS/EXPERIENCE):
o 1-2 years' work experience.
o Knowledge of Microsoft Office - Excel, Word, PowerPoint, Outlook.
o Exemplary communication skills (written and verbal.)
o Ability to manage multiple projects simultaneously.
o Ability to brainstorm, coordinate and execute social engagements and events.
o Process oriented.
o Sense of humor, and ability to work with multiple managers and personality types.
o Ability to work independently and in a proactive manner.
o Highly organized and able to multi-task in a fast-paced environment.
o Ability to learn, understand and perform new tasks in an efficient manner.
POSITION RESPONSIBILITIES:
1) Manage Front Desk Operations.
o Act as gatekeeper to general inquiries,
o Direct guests, visitors, and clients to destinations within the office.
o Receive mail, packages and food deliveries.
o Field general office operations questions from employees.
o Provide information to callers and direct them to the proper person or department.
o Troubleshoot problems and arrange repairs of office equipment.
2) Manage Daily Office Activities of NYC Field Office.
o Manage and maintain office supply inventory (see below.)
o Manage product inventory and maintain spreadsheets.
o Manage Porters daily tasks i.e. restocking pantry/ coffee/milk/snacks.
o Issue access control key fobs for employees.
o Clean and Set up new hire desks with supplies aligning.
o Order and Stock Supplies (Bi-Weekly.)
3) General Housekeeping in tandem with Porter.
o Maintain printing stations, mail room, kitchen, bar and conference rooms.
o Coordinate cleanup for events and meetings with relevant EA's and support staff.
o Manage trash and recycling procedures.
o Address janitorial concerns with vendor and on-site staff.
4) Meeting facilitation and coordination.
o Book and prepare rooms.
o Create agenda and presentations in accordance with topics and information provided by senior staff member.
o Ensure meeting deliverables are met through coordination with key stakeholders and vendors.
5) Ticket operation and distribution support.
o Coordinate the distribution of client titled events and properties as well as third party partner allocations.
o Ability to troubleshoot database errors.
o Manage the reporting of ticket use through Excel.
o Ability to standardize communications with stakeholders and requestors.
PREFERRED QUALIFICATIONS (DESIRED SKILLS/EXPERIENCE):
o Experience performing administrative and clerical tasks.
o Knowledge of office management, procedures, A/V equipment and basic technology.
REQUIRED EDUCATION:
Accredited High School Diploma or GED.
WORK HOURS:
Full-Time
Monday-Friday 8:30 AM - 4:30 PM
Job Tags
Full time, Contract work, Work experience placement, Work at office, Monday to Friday,