Job Description
University of Idaho Administrative Specialist III
Location: Moscow
Division/College: DFA Operations
Employee Category: Classified
Pay Range: $23.00 per hour or higher depending on experience
FTE: 1
Full/Part Time: Full Time
Position Summary: The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:
- Coordinate office functions and maintain office processes, procedures, and records
- Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
- Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
- Support regular and non-routine meetings and events; coordinate complex travel arrangements
- Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
- Maintain individual and office calendars
- Utilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
- May supervise or direct the work of others
- Other duties as assigned
Minimum Qualifications: - High School Diploma or equivalent
- Three years performing administrative or office support functions
- Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
- Using computer software and applications for word processing, spreadsheets, email and internet research
Preferred Qualifications: - Providing customer service
- Using complex software (such as financial and personnel records management systems) while completing administrative tasks
- Managing calendars and/or scheduling
- Interpreting, applying and explaining complex information such as regulations, policies or services
- Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements
Physical Requirements & Working Conditions: None
Required Licensures, Certifications or other Posting Number: SP004676P
Posting Date: 12/04/2024
Closing Date: Open Until Filled: Yes
Special Instructions: To receive first consideration, please submit a
letter of qualification , current resume, and references (last 3 supervisors) no later than December 18, 2024.
In your
letter of qualification , using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.
If you would like to see the full job description, please contact Christy Day at
cday@uidaho.edu .
Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.
To apply, please visit: jobs.uidaho.edu
EEO Statement University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
Job Tags
Hourly pay, Full time, Part time,