Job Description

Job Description:

• Assist the Director of Faculty and Student Affairs in the general administration of the Department keeping them informed of pending projects and deadlines.

• Provide administrative support for faculty-led committees and the development and documentation of departmental rules, policies, and procedures.

• Coordinate scheduling of departmental meetings and retreats.

• Create and maintain an organized file/record storage protocol to promote institutional knowledge and enable efficient access for faculty and staff.

• Prepare agenda and materials for departmental faculty meetings, in consultation with the Chair.

• Manage departmental operations including tasks such as room reservation requests, ordering of supplies, maintenance requests, etc.

• Process faculty leave-of-absences.

• Coordinate faculty office allocation and moves.

• Provide A/V support for instructors using the RDI seminar.

• Use University systems (e.g. ePayment, GEMS, eLedgers, Buysite) to initiate financial transactions (procurement, processing reimbursements, honoraria, and prizes/stipends, reconciling departmental GEMS receipts/reports).       

• Implement and manage event planning and day-of logistics for student-facing programming to promote the departmentâ™s curricular and co-curricular programs, including open-houses, student recruiting, new-student orientation, and study breaks.

• Coordinate selection process for departmental student awards and process stipends.

• Research and propose new student-facing events.

• Prepare communications and events to increase awareness of Departmentâ™s academic programs.

• Prepare departmental newsletters and announcements to share events, programming and news with relevant constituents.

• Manage departmental listservs.

• Maintain and update departmental website and social media accounts, posting to accounts and responding to messages.

• Create and distribute flyers for departmental events and programs.

• Maintain departmentâ™s calendar and shared accounts (e.g. Zoom, social media, Eventbrite, etc).                               

• Manage logistics for academic events such as lectures, campus visits for job candidates, and conferences.

• Coordinate all pre-event arrangements, including event schedules, publicity, event venues, travel and lodging for guests, catering, and supplies.

• Provide day-of support, including set-up/clean-up, check-in, standard audio-visual needs.

• Supports the delivery of services to program participants and/or beneficiaries.

• May interact with faculty, researchers and staff for committee work or information.

• Performs other related work as needed.

Application Documents

• Resume (required)

• Cover letter (required)

• References (3)(required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

About University of Chicago (UC)

One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.

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